|Printing a report or document
Print Options page
- Header and Footer
- Grid rows per printed page
- Grid columns per printed page
- Print the grid
and graph on the same page
- Print cover page with filter details
- Show/Hide advanced options
- Paper size
- Maximum header/footer size
- Expand all page-by fields when printing
- Embed fonts
- Do not prompt me again
Print grid and graph
Print HTML documents
You can print reports displayed in Grid,
Graph, and/or Grid and Graph mode. You can also choose to print reports
through your browser or PDF. PDF printing offers the most flexibility because it allows
you to adjust PDF-specific settings and functions independently of your
browser's print settings.
enable PDF printing:
- Select Preferences in
the top right of the page, then click the General on the left side of the page (it should already be selected).
- From the Output Formats field at the
bottom of the page, select the Use PDF for printing reports
check box. With this option selected, you can use the Show Printable
Version button in the Print Options page to preview a report as
a PDF file before printing.
print a report:
- Format the report as you
want it to appear when printed.
- Click the Print icon at the top of the page. The
Print Options page opens.
- Select suitable options for printing your
Click Show Printable Version at the bottom of the Print Options page.
- Browser printing:
This displays the printable version of the report. Anything within the lines
(print area) will be printed; anything outside of the print area will not
- PDF printing: This displays
the report in a PDF preview window. You can adjust a variety of PDF-specific
settings in this screen before printing the report.
- To print the report, select File, then click Print.)
browser printing): If you want to change the appearance of the printable version before printing, click the browser's Back button to return to the Print Options page.
There you can change the number of rows and columns per printed page, scaling,
and other print options.
Note (about browser
printing): Be sure that the printer settings for the browser match those you
have chosen for the report in MicroStrategy Web. For example, if you choose to
print the report with a landscape orientation in MicroStrategy Web, check that
the browser's printer properties are also set to print in a landscape
Note: Remember, there
are more than just these two ways to print a report in Web. For example, you can
choose to export a report to Excel and print it directly from Excel.
Print Options page
In Web, you can choose to either print using your
browser or using a PDF. When you print through your browser, your report or
document prints according to how your browser's printer settings are configured.
The MicroStrategy Web printer settings are intended to help you format reports
before you print them. This does not apply to PDF printing because PDF
printing occurs through a PDF-formatted preview.
The Print Options page opens when you click the Print icon .
Either you or your administrator can choose settings that would allow you to
skip the Print Options page.
You can select print options using the Preferences menu, as
You can also choose whether or not to have the Print Options page open in a new window. To make this selection, click Preferences at the top of the page, then click the General
link on the left of the User
Preferences page. Clear the Re-use new window
for each export, print, PDF action check box.
- Select Preferences in the top right of the page, then click the Print link under Preferences on the left side
of the page.
- Select the defaults for
each print option.
- Select the Show options when printing check box if you want
these options to be presented to you again when you print a report.
- Click Apply at the bottom of the page.
The Print Options page settings vary depending on what form
of printing you select in User Preferences. To use PDF for printing, select the Use PDF for printing reports check box in the General options within the
User Preferences. The following options appear in the Print Options page:
Print grid and
- Print (PDF
use the drop-down menu to specify whether to print the Whole
Report or the Portion displayed only.
- Header and Footer
specify the text to be displayed at the top (header) and at the
bottom (footer) of each printed page. For example, your administrator can add
header and footer files to print with each page. Click the Edit Custom
button to access the Header/Footer Editor
page. You can specify what text to print in the left, center, and right
portions of the header and footer--you can simply type this text or insert fields
specific to the report by clicking "insert" icons near the top of the page.
These options include: page number, number of pages, date, time, project
name, report name, template name, filter name, filter details, and user
For example, to add text in the footer such as "Page 1 of x" (where x is the total number of pages in the report), click in the center text box in the Footer portion. Type the word "Page " then click the Insert page number icon. Type " of " then click the Insert number of pages icon. This would look like the following when you are finished: "Page &[Page] of &[NPages]" (without the quotation marks).
You can add formatting to your header and footer text by using HTML codes. For example, <B> and </B> around a word causes it to appear in bold font. You can also use <I> and </I> for italics and <U> and </U> for underlines.
The <FONT> tag can be used to format the font of your text, for example, <FONT face="Courier New" size="4" color="#ff0000" style="background-color: #ff0000">Your text</FONT>.
Use a <BR> code to insert a carriage return between
- Grid rows per printed page (HTML only)
You can set the maximum number of rows to be printed on
each page to override the defaults set by your administrator.
- Grid columns per printed
page (HTML only)
You can set the maximum number of columns that print on
each page to override the defaults set by your administrator. The actual
number of columns that can be printed on a page depends on the width of each
column and the width of the printer's output.
To adjust the amount of
the report's content (and thus, the size of the font) that prints on a page,
select one of two options:
- Adjust font to % of original: To shrink the font
size manually, select this choice, then type in a percent. Specifying 100%
does not change the size.
- Fit to page: To have the system calculate the
necessary size of the font, select this choice and one or two sub-options:
- All rows: Select this check box to attempt to fit
all rows in the report on one page.
- All columns:
Select this check box to attempt to fit all columns in the report on one
Print the grid and the graph on the same
(Only appears when report is displayed in Grid and
Graph mode) If you select this check box, the graph you are currently viewing
will be placed on one page along with the corresponding grid. Additional
sections of the report, if any, will be displayed on subsequent pages, always
with the graph and its corresponding grid rows on the same page. If you clear
the check box, the grid and graph will print on separate
Select Portrait if you
want the report to print vertically; select Landscape if you want the report to print
horizontally. Verify that the browser's page orientation print settings are
the same as the print options you choose in MicroStrategy Web.
- Print cover page with filter
- Select this check box if
you want filter details printed on a separate page before the contents of
- Clear this check box if
you do not want filter details printed on a cover page.
- Show/Hide advanced
Click Show advanced options to set the paper size, margins, overflow size for the header and footer, and to enable the Embed Fonts setting.
(about browser printing): For the report to print
correctly, the orientation, paper size and margin settings and the settings in
the browser's File, Page Setup option must match.
- Paper size
Select the size of the paper on which you want pages
printed. Verify that the same paper size is selected in the browser's print
Specify the margins sizes
for the printed report. Verify that the margins are set in the browser's print
- Maximum header/footer
Lets you set the size at which the report header and
footer can be overwritten. If the header or footer is larger than its maximum
size and the report must use the space to display its content, the header or
footer is cut off by the report content. If the report does not use the space,
the entire header or footer displays regardless of size.
- Expand all page-by fields (appears only if there is an attribute in the Page-by field) Allows you to print all combinations
of items in the Page-by axis when printing a report that has one or more items
in the Page-by axis. To print only the items currently displayed, clear this
- Embedded fonts (PDF
Select this check box to use the original fonts chosen in
the Document Editor to display and print the PDF, even on machines that do not
have those fonts installed. This ensures the portability of the
- Do not prompt
Select this check box if, in the future, you want to skip the Print Options page and go directly to the print preview. Clear this check box if you want to use the Print Options page each time you print a report.
You can also adjust this
preference at the project level, through the User Preferences. To do so,
follow these steps:
- Click Preferences at the top of the page.
- Click the Print link under Preferences on the left of the
- Select the Show options when printing check box if you want Web to display the Print Options page
- OR -
Clear the Show options when
printing check box if you want Web to bypass the Print Options
page when printing.
You can print both the grid and graph of a report, by selecting
the print icon when you are viewing a report in Grid and Graph mode. The
Print Options page displays, giving you the option to choose either to print the grid
and the graph on the same page, or on separate pages.
- Select the Print the grid and graph on the same page check box.
The graph you are currently viewing will be placed on one page along with the
corresponding grid. Additional sections of the report, if any, will be
displayed on subsequent pages, always with the graph and its corresponding
grid rows on the same page.
- Clear the Print the grid and graph on the same page check box.
The graph page viewed in MicroStrategy Web will be displayed as the first
page, followed by as many grid pages as necessary to cover the data displayed
in the graph. In this case, you can further specify how the grid portion will
If there is an
additional portion of the graph to print, a link at the bottom of the last
page will take you to the next portion of the graph along with its accompanying grids.
To print a document, click the Print icon on the Standard toolbar. The Print page
opens. Select suitable options for printing your document.
To print a HTML document, click the Print icon on the Standard toolbar. A printable version of the HTML document opens in a new browser window. Use the browser's print capabilities to print the HTML document. (Choose Print from the File menu.) When printing, you do not have the capability to specify the scaling or number of grids and columns per printed page, unlike printing a report.